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Casco Development > ShopVue > Software > Absence and Overtime Management
Absence and Overtime Management 


Employee Absence Tracking and Approval Software

The ShopVue Absence Management add-on extends the Time & Attendance module to track vacation, sick time and other absence balances using a simple debit/credit system.

With Absence Management, you can:

  • Manage absence balances. Control your employees' accrual and use of vacation, sick and other absence time within the same system you use for attendance and labor reporting.
  • Provide employee self-service. Allow employees to review their absence balances and enter vacation requests on the same console they use to record attendance and labor transactions.
  • Configure absence time accrual. Choose to credit employees with vacation, sick and/or personal time on January 1 or an employee’s anniversary date, or assign absence time to accrue over time (e.g., weekly, biweekly).

 

Employee Absence History. The above screenshot shows employee Ted Curtis’ year-to-date absence history.At the beginning of the year, Ted accrued 120 hours of vacation time. After taking vacation weeks, he has 40 hours of vacation time remaining.

 

Smart Absence Accruals. In addition to manually creating absence credits, ShopVue 6.9 includes a new absence accrual engine that enables employees to accrue time off based upon your company’s policies. Policy rules let you control when absence credits become effective, when they expire, how many hours are awarded, and whether rollover and/or payouts are permitted. Rules can be weekly, monthly, annual, or anniversary based. Complex filters, such as duration of service let you control which rules apply to which employees. For example, on their anniversary dates, you might award employees a number of vacation hours every pay period or as a block of time, based upon seniority.

Features

Debit/Credit Absence Tracking

Allocate employee vacation days, sick time and other absences annually on the first of the year or the employee’s anniversary date, or set absence credits to accrue over time. Designate which absence types to track, and automatically track employees' used time and remaining absence balances.

Employee Self-Service

Give employees the ability to review their absence histories and remaining balances any time. If desired, permit employees to self-schedule requested vacation days and automatically submit to supervisors for approval.  

FMLA Records Management

Designate absence types protected by the Family and Medical Leave Act (FMLA) with a simple checkbox. Easily create reports documenting your organization’s FMLA compliance.

Absence Pools

Track absence subtypes both individually and as part of a parent absence type. For example, track scheduled vacation time and “no-notice” vacation time both individually and collectively as vacation time.

Priority Absence Types

Specify priority or “use first” absence types. For example, ShopVue can automatically require employees to use paid vacation time before taking unpaid sick time (or vice versa).

Negotiated Credits

Administrators, human resources managers, or other assigned managers can override the configured absence policies for individual employees to enter negotiated absence credits. For example, if new employees typically get two weeks of vacation during their first year of employment, but you hire a competitor's senior manager with 10 years of experience, you can manually award him additional vacation time without changing the accrual rules for everybody.

Absence Availability Validation

Ensure employees cannot self-schedule vacation days for which they will not have sufficient absence credits. Ensure supervisors cannot authorize absences for which the employee does not have proper credit (supervisor can only override by creating a new absence credit).

Import Balances from Payroll

Download existing absence credit balances from your payroll provider to ShopVue.

Absence Banking

Give employees the option to earn additional absence credits in lieu of overtime pay.

Vacation Payout

Pay out unused vacation time all at once when employees leave the company.

Granularity and Minimum Duration

Control the increments in which employees take time off and set the shortest period of time they can take off.

The granularity setting controls the increments in which absences can be taken. For example, setting granularity to 02:00 hours will require all entered absences to be in chunks of hours that are evenly divisible by two. A one or five hour absence would not be permitted.

The minimum duration setting lets you specify the fewest number of hours an employee may request or a supervisor may assign for absences of that type. If you set it to 04:00, for example, then an absence of two or three hours would not be permitted.

New in 7.3! Borrowed Credits (Negative Absence Balances)

ShopVue supports borrowing -- the undesirable but still-common practice of allowing employees to take unearned time off and "borrow" it from future accrued time off. You can set the maximum number of hours an employee can borrow by absence type (vacation, sick, etc.).

 

About ShopVue: ShopVue is a shop floor data collection system that provides a fast, friendly and foolproof user experience. Our MES software works with your ERP such as SAP; Oracle; Dynamics NAV, GP, or AX; Infor Syteline, XA, Point.Man, ForthShift; Macola ES; BPCS; PRMS and more.